Organize photographs and video for a case contact

A folder containing dozens of similarly named files can be difficult to review. A short inventory helps an authorized case contact understand what you have and why it may matter. Ask which transfer method and file format they prefer before sending sensitive material.

Give each item a short record

List the filename, who supplied it, the relevant event time if known, and a one-sentence description. Record whether the file is an original, a copy, a screenshot, or an edited version.

Do not place private identity information in filenames. A neutral reference such as “media-07” can connect the file to a private inventory without exposing its contents to everyone who sees the folder name.

Explain uncertainty

If a video timestamp may be wrong, state that. If a photograph was forwarded and you cannot establish when it was taken, preserve that limitation. Avoid rearranging files in a way that implies a confirmed sequence of events.

• File reference and type.
• Source and date received.
• Claimed event time and any uncertainty.
• Reason it may be relevant.
• Changes made to any working copy.

Send only through the agreed route

Check the destination and recipient before uploading. Do not create an unrestricted public folder to make transfer easier. Keep a record of what was sent and when.

Let the responsible professional decide what the material establishes. Your inventory makes review easier; it should not label a resemblance, unusual movement, or unclear sound as proof of identity or wrongdoing.